Provide professional customer service and positive interactions while serving as primary point of contact with everyone who corresponds with senior management and leadership in a region, business unit, or project.
Maintain appropriate confidentiality in all matters and communicate appropriate level of information to preserve security and escalate concerns to senior management and leadership.
Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes).
Manage the Accounts Payable process between office and field teams.
Assist new employees with onboarding paperwork and job-specific documentation.
Coordinate day‑to‑day administrative takes such as permits, payroll, and mail.
Complete HR administrative tasks and reporting, including onboarding, compliance, benefits, and termination paperwork.
Edit and assemble documents and reports for department head/manager.
Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
Maintain knowledge of business unit/headquarters’ historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making.
Arrange travel reservations, business accommodations, prepare itineraries.
Maintain organized filing systems and coordinate document retrieval schedules.
Order supplies to support office needs.
Assist with special projects and coordinate events.
Apply critical thinking and problem-solving skills to daily activities and keep executive apprised of office operations, related issues, and/or changes as appropriate.
Maintain Notary Public commission and manage corporate seal with discretion. (The Company will sponsor)
Establish Standard Operating Procedures (SOP) for role in partnership with Team to contribute new ideas and share great practices for continuous improvement and effectiveness of team and share for use by entire job family.
Process department head/manager’s expense reports.
Prepare, submit, reconcile, and track accurate, timely expense reports; assess for policy compliance, accuracy of documentation, and provide timely submission.
Other activities, duties, and responsibilities as assigned.

ATLANTIC CONTRACTING & MATERIAL CO INC.